THE
BOARD OF COUNTYCOMMISSIONERS
DURHAM, NORTH
CAROLINA
Monday,
February13,
2006
AGENDA
“Public
Charge”
The
Board of Commissioners asks its
members and citizens to conduct themselves in a respectful, courteous manner,
both with the Board and fellow citizens.
At any time, should any member of the Board or any citizen fail to
observe this public charge, the Chairman will ask the offending person to leave
the meeting until that individual regains personal control. Should decorum fail to be restored, the
Chairman will recess the meeting until such time that a genuine commitment to
the public charge is observed.
As
a courtesy to others, please turn off cell phones during the meeting.
7:030
P.M.
Regular Session
1. Opening of Regular
Session—Pledge of
Allegiance 5
min.
2. Agenda
Adjustments 5 min.
3. Announcements
5 min.
4. Minutes
5 min.
a. January 12, 2006 Annual Retreat
b a. Closed
Session Minutes
April 4,
2005 June
27, 2005
April 18,
2005 June
30, 2005
April 25,
2005 September
30, 2005
May 23,
2005
b. January
234,
2006 WorksessionRegular
Session
5. Network
of Care—Website for Durham’s
System of Care (SOC)
15 min.
The Board is requested to
receive a presentation on Network of Care, the new website for Durham’s System of Care (SOC). Network of Care includes an array of
information, including community service and resource listings, local System of
Care (SOC) news, and access to an extensive on-line library of relevant
materials for families and professionals.
The Board will receive a brief overview of the project and demonstration
of the website.
Resource
Person(s): Ellen W. Reckhow,
Commission Chairman; and Martha Kaufman and Adele Spitz-Roth, Durham Community Collaborative and System of
Care
County Manager’s Recommendation: The Manager recommends that the Board receive the
presentation and demonstration.
c. January 9, 2006 Regular
Session
56. Presentation of Award to DurhamCounty
Government from the North
Carolina
Committee for Employer Support of the Guard and Reserve (ESGR)January
Anchor Award Winner – Sandra J. Sweitzer
5 min.
At the
November 14, 2005 Board of County Commissioners’ meeting,
ESGR representative Johnny Dwiggins
presented the Board with the “Seven Seals Award” for meritorious leadership and
initiative in support of the men and women who serve America in the National
Guard and Reserve.
In
addition to the Seven Seals Award, Durham County
Government was chosen in the top 10% of North
Carolina employers to receive the State ESGR
Chairman’s “Above and Beyond Award”.
At its January
28, 2006 Annual Employer Recognition Banquet in Charlotte,
the North Carolina Committee for ESGR, an agency within the Office of the
Assistant Secretary of Defense for Reserve Affairs, recognized North Carolina employers
who have exceeded legal requirements for providing support to Service Members
who serve in the Guard and Reserves.
Mr. Bud
Brown, ESGR’s State Chairman, presented the “Above and Beyond Award” to Durham County Government for exceeding employer
requirements. Durham County Manager Mike Ruffin, representing
the employer, and General
Services Director Mike
Turner, the nominee, were present to receive the award on behalf of Durham County Government.
Sandra J. Sweitzer, an
officer for Durham County Library, was selected to receive the January Anchor
Award. Ms. Sweitzer was recognized for
this honor because of superior work, particularly for her initiative to develop
alternative funding for the Library.
·Ms. Sweitzer was an integral
part of a team that structured the Library campaign – Branching Out. To date, more than $280,000 has been raised
and more than $1,500,000 is pending from corporate and foundation
decision-makers throughout the community.
·Ms. Sweitzer worked with
members of the Library staff and Library Foundation Board to craft and direct
strategies that grew the Foundation’s Annual Fund Campaign from under $20,000
to more than $40,000 in annual community donations. She worked to create new special categories
of giving, such as the Summer Reading Club sponsors, to inspire new individual
and corporate donors to join the efforts.
Chairman
Ellen Reckhow will lead the presentation.
County Manager’s
Recommendation: The
Manager recommends that the January Anchor Award be presented to Sandra J.
Sweitzer along with congratulations of the entire organization.
7. Consent
Agenda 20 min.
a.
a. Sheriff’s
Office—Replacement of Undercover Vehicles (authorize the Sheriff’s Office to
purchase three used undercover replacement vehicles for undercover drug
operations and investigations);
c. Budget Ordinance Amendment No. 06BCC000036—EMS—Recognize Donation
from the Fletcher Heart Fund of $60,000 for the purchase of cardiac monitoring
equipment and Intraosseus (IO) infusion needles;
b. d. Budget Ordinance Amendment No. 06BCC000037—Social
Services—Recognize Additional Crisis Intervention Prevention Revenue of $181,296;
c.
Durham
City/County Interlocal Cooperation Agreement for Planning (approve and
authorize the Manager to execute the Agreement); and
c. e. Budget
Ordinance Amendment No. 06BCC000038—Public Health—Recognize $20,000 in Grant Revenue from the N.C.
Department of Health and Human Services, Office of Minority Health and Health
Disparities for the Health Education Division to expand the Barber and
Beautician HIV/STD Peer Educator Program;
d.
Budget
Ordinance Amendment No. 06BCC000039—Public Health—Recognize $10,000 in Grant
Revenue for Syphilis Elimination from the N.C. Department of Health and
Human Services for the Health Education Division to help support the Syphilis Elimination
Project;
e.
Budget
Ordinance Amendment No. 06BCC000040—Public Health—Recognize $500 in Grant
Revenue from the N.C. Health and Wellness Trust Fund for the Health Education
Division for Tobacco Use Prevention;
g. Final Qualifying Bid to
Purchase County Surplus Property (accept
the offer from
Mr. John
Morley to purchase 2009 S.
Roxboro Street (Parcel ID
# 115936) for
$9,500 and have a
non-warranty deed prepared for the Chairman’s signature);
h. Final
Qualifying Bid to Purchase County
Surplus Property (accept the offer from
Mr. James
Bradford to purchase 307 Elliott Street (Parcel ID # 110375) for $7,000 and
have a non-warranty deed prepared for the Chairman’s signature);
j. Contract Approval for Furniture Purchase
for the Durham County East Regional
Library Project No: DC073-48/50 & DC077-50—Bid No: IFB 06-010 (authorize execution of
contracts with Interior Systems, Alfred Williams, and Carolina Business
Interiors for $303,754.11 [Base Bid plus Alternates] and execution of any other
related contracts, if necessary, not to exceed the budget of $311,000.00); and
k. Renewal of
the Interlocal Cooperation Agreement for Historic Preservation Planning
(approve the Interlocal between Durham
County
and the City of Durham).
8. Advance
Public Hearing
on the FY2006-2007
Budget
15 min.
9.Service
Contract with Reliant Management Group Inc. for Electronic Monitoring Services
The Board is requested to authorize the County Manager to enter into a contract with Reliant Management Group Inc. for
Electronic Monitoring Services as described in RFP #06-005. The contract is
scheduled to begin February 1, 2006, or shortly thereafter. The amount of this contract is $51,712.50 in
Fiscal Year 2005-2006 (based on $13.79 per unit, per day) and can be renewed
annually.
In August 2005, Durham County posted RFP No. 06-005 for Electronic
Monitoring Services. Four responses were
received by the due date of October 13, 2005.
The responses were reviewed by staff from CJRC, Purchasing, and the Office of the
Sheriff. One responsive bidder was
identified during the review and invited for an interview. The interview occurred on December 1, 2005
with representatives from the Office of the Sheriff, the District Attorney, CJRC, and Purchasing attending. All parties present considered the vendor to
be knowledgeable, experienced, and responsive.
The proposed contract has been reviewed by the County’s Finance and
Legal departments.
The Contractor currently provides comprehensive monitoring and house arrest services to Wake
and New Hanover Counties The County’s Living Wage
requirements are included in this contract, and Reliant Management Group has
responded that these requirements have been recognized, and will be met during the duration of the contract. The source of funding for this contract is
the General Fund, and the contract amount is well within the requested budget
amount that was projected and submitted for the FY 2005-2006 budget.
This agenda item has been reviewed and approved by the Purchasing Division.
County Manager’s Recommendation:
The Manager recommends that the Board authorize the entering into a contract with Reliant
Management Group Inc. for electronic monitoring services in the amount of
$51,712.50 for FY 2006.
Public
Hearing—Zoning Map Change—TriangleMetroCenter South
(Z05-25)
20 min.
The Board
is requested to approve a
zoning map change for a 107.2-acre site located at the northeast quadrant of
the intersection of Davis Drive
and Hopson Road.
PIN
0747-03-14-2716; --15-6012; --24-7670; --25-0657
Request:
OI(D) to OI(D) Change to Development Plan
To approve
as support for its action on the above ordinance amendment the findings that
the ordinance is consistent with the Comprehensive Plan and that the request is
reasonable and in the public interest considering the determination and facts
as set forth in the staff report.
Staff
recommends approval based on
the consistency with the Comprehensive Plan and the information contained
within the staff report. The Durham
Planning Commission conducted a public hearing on January 10, 2006 and
recommended approval
with a vote of 12-1based on the consistency
with the Comprehensive Plan, information contained within
the staff report, and testimony provided at
the public hearing.
Resource
Person(s): Frank M. Duke, AICP, Planning Director
10. Public
Hearing—Zoning
Map Change—Chin
Page Road
Property
(Z06-02)
10 min.
The Board is requested to approve a zoning map change
for a 6.48-acre site located on
the north side of Chin Page Road,
west of Page
Road, and east of Silicon Drive.
PIN 0748-04-81-2831 Request:
RR to IL
To approve as support for
its action on the
above ordinance amendment the findings that the
ordinance is consistent with the Comprehensive Plan and that the request is
reasonable and in the public interest considering the determination and facts
as set forth in the staff report.
Staff recommends approval
based on the consistency with the Comprehensive Plan and the information
contained within the staff report. The
Durham Planning Commission conducted a public hearing on January 10, 2006 and
recommended
approval with a vote of 7-6 based on the consistency
with the Comprehensive Plan, information contained within
the staff report, and testimony provided at
the public hearing.
Resource
Person(s): Frank M. Duke, AICP, Planning Director
11. Major
Site Plan—St.
Barbara Greek Orthodox Church (D05-335)
10 min.
Philip Post and Associates,
on behalf of Greek Orthodox Community of Durham, has submitted a major site
plan for a 19,395-square-foot place of worship on a 5.808-acre site zoned RR
and F/J-B.
This site
plan has been reviewed under Zoning Ordinance provisions as the application was
submitted prior to January 1, 2006. (The property is located at
8306 NC 751, west of the intersection of NC 751 and Massey Chapel Road. PIN 0717-01-29-1779)
Resource
Person(s):Frank M. Duke, AICP, Planning
Director
County
Manager’s Recommendation:The Manager recommends approval.
12. Request
for Refund of Excise Taxes
10 min.
Jay H. Ferguson, Esquire, on
behalf of his client, Amerco Real Estate Company, has requested a refund for
deed stamps paid on a deed transferring the U-Haul property from Amerco Real
Estate Company to AREC III, LLC on June 7, 2005. The request is based on no
consideration being paid for the transfer.
Both the grantor and grantee are owned by the same person. The Board is required to hold a hearing on
the request pursuant to G.S. § 105-228.30.
If the Board is satisfied that there was no payment of money or other
consideration for the transfer of the property, then the Board should order the
County’s portion of the excise tax
refunded provided the applicant has recorded an instrument indicating the error
in the amount of excise taxes paid. A
proposed order has been prepared for the
repayment.
13. Introduction
of Bond Orders; Setting Public Hearing on the Bond Orders; Adopting a
Reimbursement Resolution;
and Budget Ordinance Amendment No. 06BCC000041 and Capital Project Amendment
No. 06CPA000009—Advancement of $365,605 in County Funds
(Fund Balance) for One New and Two Existing Projects to be Reimbursed by Two-Thirds
General Obligation Bond Funds Issued
in Spring 2006
20 min.
Four bond orders for the issuance of two-thirds
bondsare proposed to be issued in
April
2006. The actual projects for the bonds
are listed on the schedule. A public
hearing is suggested for February 27, 2006 on the issuance of the bonds. As part of the suggested minutes, a
reimbursement resolution has been drafted to allow for the advancement of funds as shown
below.
The County Manager has requested that the County advance $365,605 of General Fund fund balance
in anticipation of the April 2006 Two-Thirds General Obligation Bonds sale in the amount of
$12,230,000. The funds will be used for
the following projects:
Stanford
L. Warren Library (SLW) Renovations: Funds are
required to complete the renovation and addition to the SLW Building. This funding will be used for unanticipated
structural modifications to the building and other concealed conditions and
furnishings, including a folding partition.
Durham
Center for Senior Life: This
request will allow for the completion of the construction of the Durham Center
for Senior Life, currently in the finishing stages. The funding will be used for building
modifications required by the occupants, adult daycare licensing requirements,
code required furnishings, and the unanticipated extent of poor soils.
Board of CountyCommissioners’ Chambers
Audio Visual System Replacement:
Funding is
requested for preliminary activities, such as the selection of a consultant,
system study/requirements, and other associated services. The funding will be used for replacing
the audiovisual system,
including selective interior modifications, furnishings, equipment, IT and
telephone costs in the Commissioners’
Chambers and adjacent offices of the Clerk to the Board of County Commissioners.
Stanford
L. Warren Library Renovations $152,105
Durham
Center for Senior Life $ 93,500
BOCC
Meeting Room Upgrades $120,000
Total Obligation $365,605
This request will not pose
any problems insofar as the County
meeting its debt obligations. Repayment
to the General Fund would come once the Two-Thirds General Obligation Bonds are sold (prior to FY 2006 year end).
14. Durham
Open Space and Trails (DOST) Commission Matching Grants Funding Recommendation
10 min.
The Durham
Open Space and Trails Commission (DOST) received three applications for the
Matching Grants Program to assist nonprofit community organizations with
recreational and open space projects. The Matching Grants
committee of DOST, along with City and County staff, examined the three
proposed projects to ensure compliance with the program’s goals and guidelines. DOST approved the project
and funding recommendation below at its January 18, 2006 meeting:
|
Organization
|
Project*
|
Grant Request
|
Match
|
Project Total
|
|
Eno
River Association
|
Land
Acquisition
|
$50,000
|
$57,800
|
$107,800
|
|
Trinity
Park Foundation
|
Park
Improvements
|
$8,600
|
$8,600
|
$17,200
|
|
Duke
Forest
|
Trailhead
Kiosks
|
$1,091
|
$1,092
|
$2,183
|
|
TOTAL
|
|
$59,691
|
$67,492
|
$127,183
|
The
recommendation to allocate $59,691 of County funds represents a gain to
the County of $67,492 in matching
funds as more than half of the projects’ proposed value
of $127,183. The Matching Grants program
budget of $85,000 was approved in the FY2005-2006 Budget.
County Manager’s Recommendation: The Manager recommends
that the BOCC approve the Eno River Association, Trinity Park Foundation, and
Duke Forest funding requests and the allocation of $59,691of the budgeted Matching
Grants funds to these projects.
15. Service
Contract with Reliant Management Group
Inc. for Electronic Monitoring Services
10 min.
The Board is requested to authorize
the County Manager to enter into a contract with
Reliant Management Group Inc. for Electronic Monitoring Services as described
in RFP #06-005. The contract is scheduled to begin February
1, 2006, or shortly thereafter. The
amount of this contract is $51,712.50 in Fiscal Year 2005-2006 (based on $13.79
per unit, per day) and can be renewed annually.
In August 2005, Durham County posted RFP No. 06-005 for Electronic Monitoring
Services. Four responses were received
by the due date of October 13, 2005. The
responses were reviewed by staff from CJRC, Purchasing, and the Office of the
Sheriff. One responsive bidder was
identified during the review and invited for an interview. The interview occurred on December 1, 2005
with representatives from the Office of the Sheriff, the District Attorney,
CJRC, and Purchasing attending. All
parties present considered the vendor knowledgeable, experienced, and responsive. The proposed contract has been reviewed by
the County’s Finance and Legal departments.
The Contractor currently provides
comprehensive monitoring and house arrest services to Wake and New Hanover
Counties The County’s Living Wage requirements are included in this contract. Reliant Management Group has responded
that these requirements have been recognized and will be met during the duration
of the contract. The source of funding
for this contract is the General Fund. The contract amount is well within the requested budget
amount that was projected and submitted for the FY 2005-2006 budget.
This agenda item has been reviewed and
approved by the Purchasing Division.
County Manager’s Recommendation:
The Manager recommends that the Board authorize the entering into a contract with Reliant
Management Group Inc. for electronic monitoring services in the amount of $51,712.50 for FY 2006.
16. Federal
Legislative Agenda
15 min.
At the
Board’s January 4 Worksession, staff presented a list of projects to be
considered for federal earmarks in the 2007 budget cycle. Following a discussion and direction to
staff, final projects are being brought forward for approval by the Board so
that staff will be able to meet the March 1 project deadline for submission to
Congressman David Price’s office.
Resource Person(s): Deborah Craig-Ray, Assistant County Manager
8. Public
Hearing—Plan
Amendment, Ellis Road/Northeast Creek
(A05-16)
The Board
is requested to hold a public hearing and receive public comment on a Plan
Amendment for Ellis Road/Northeast Creek (A05-16) amending the Durham
Comprehensive Plan and adopt
a resolution amending the Plan.
9. Closed
Session
The Board of Commissioners
is requested to adjourn to closed session pursuant to N.C. G.S. §
143-318.11(a)(1) to prevent the disclosure of information that is privileged or
confidential pursuant to N.C.G.S. § 143-318.10(e).
In addition, the Board is requested to adjourn to
Closed Session pursuant to N.C.G.S. § 143-318.11(a)(6) to consider a personnel
matter.
_________
2¼3 hrs.
